Step-by-step pipeline
Entry permit, medical, Emirates ID, visa stamping and labour card as tracked stages, each with an owner and an expected duration.
Optional modules
Visa tracking software for UAE employers
Track employee and dependant visa cases, document expiry dates, renewals and PRO handovers. Keep every case and its next step in view.
KNOWLEDGE LED. PEOPLE FIRST.THE EVERYDAY DIFFERENCE
One place for the work that matters.
Know what expires next, who owns the renewal and which documents are ready. Keep every case moving with a clear next step.
A closer look at your setup
Visa processing is the most UAE-specific thing an HR team does, and the least well served by imported software. It runs across several authorities, needs documents produced in a particular order, and is usually coordinated by a PRO whose progress lives in a chat thread.
Kled gives the process a shape: stages, owners, documents and dates, per employee and per entity, so the answer to “where is Ahmed's visa?” is a screen rather than a phone call.
WHAT YOU CAN DO
The details, brought together.
Explore the capabilities that support this part of your workday.
Process templates
Different flows for new hires, dependants, renewals and cancellations, and for the entity type, because free zone and mainland don't share a path.
Status dashboard
Every in-flight case in one view, by stage and by age, so the one stuck at medicals for three weeks is visible without asking.
UAE document specifics
Photo specs, attestations, NOCs and offer letters generated to the format each stage expects, on your letterhead.
Expiry with lead time
Renewals start from the expiry date working backwards, with enough notice to actually complete, not an alert on the day it lapses.
PRO handover
External PROs get scoped access to the cases they handle, so their updates land on the record instead of in a message.
01 / IN PRACTICE
Why a chat thread stops working
A PRO managing eight cases in messages is efficient. The same PRO managing eighty is a single point of failure, and the failure mode is a fine plus an employee who cannot legally work.
- Each stage has an owner, a start date and an expected duration, so delay is measurable.
- Documents attach to the stage that needs them and stay on the employee record afterwards.
- Costs per case (fees, medicals, typing) captured as they happen for the entity's books.
- Cancellations run as their own flow, because an exit needs the visa closed too.
KNOWLEDGE LED. PEOPLE FIRST.
Document Studio produces the paperwork the process asks for
Most visa stages stall on a document: an NOC, a salary certificate, an offer in a particular format. The Generative Document Studio drafts them from the employee record on your letterhead, with salary figures locked to the payroll record so the certificate can't disagree with the payslip.
Explore Kled AIA LITTLE MORE CLARITY
Your questions, answered.
Does Kled file with the authorities directly?
No. It tracks and prepares: stages, documents, costs and dates. Filing stays with your PRO or typing centre, whose updates land back on the case.
Can we track dependants' visas?
Yes, as linked cases against the employee, with their own expiry tracking.
Keep exploring.
LET’S FIND YOUR STARTING POINT
Your next workday, made simpler.
Join the Kled waitlist for launch updates and an invitation when early access opens for your team.
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